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Management & operations

Reporting & key figures

Hours, absences, expenses and headcount analysed, drillable down to the individual person and exportable as Excel, PDF or PowerPoint.

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hreasy.io/reportingReporting start page with tiles on working hours, holidays and absences, expenses and employees×
6 groupsof key figures on time, absence, costs, development, recruiting and headcount
3 yearsof data before HREasy speaks of a trend: one outlier is not yet a development
9 chart typesfrom bar and line to waterfall and radar, freely selectable per analysis
0 estimated figuresevery figure in an AI answer is checked against the data

How much overtime has the company built up this year? Which location has the highest absence rate? In many SMEs questions like these land with someone who merges three exports in Excel, and the answer is out of date before it is in the email.

In HREasy reporting, the figures are already there, because they come from time tracking, absences, expenses and the personnel file, which are kept in the system anyway. You choose topic, period and unit, drill a figure down to the individual day and export the result. The calculation always happens in the system itself, never in the language model.

Sound familiar?

  • For every analysis you combine exports from different programs in Excel.
  • A figure in the report can no longer be explained because nobody knows what it is made of.
  • Management wants to compare locations, but the data is not available by location.
  • Anomalies such as rising absences only show up in the annual review.
Analysis

Four topics, drilled down as far as you like

The analysis covers time tracking, absences, expenses and employees. You choose a person, everyone or an organisational unit, plus period and comparison period. The annual trend appears as a chart, and the «Pro Monat» (per month) table can be expanded down to week and day.

Under «Meine Auswertungen» (my analyses) you build your own tiles. An assistant guides you through the fields and shows a preview straight away; tiles are saved per user.

  • Location drill-down: location, people, months, weeks, days in a tree table
  • «Days per absence type» table for each person
  • Nine chart types, including waterfall, histogram and radar
  • Master data as a table: sensitive fields such as salary or AHV number are never preselected
hreasy.io/reportingAnalyses with column charts of target and actual hours, absence days and expenses×
Key figures

Every figure with origin, trend and comparison

The key figures view shows headcount, FTE, staff turnover, absence rate, overtime, payroll costs per head, time-to-hire and other values over several years. Each tile knows whether more is good or bad and colours its trend accordingly.

A click on «Woraus besteht diese Zahl?» (what makes up this figure?) breaks it down by location, department, team or cost centre and leads all the way to the individual person and their file.

  • Cross table, for example unit by absence type
  • «Einheiten vergleichen» (compare units): two units side by side with the difference
  • «Was sich verändert hat» (what has changed) and an expectation for the next period
  • Saved views that can be shared with the team
hreasy.io/reportingKey figure tiles with actual hours, target hours, overtime, sick days and absence rate including trend lines×
Targets and early warning

Spot when a unit is out of line

For each unit you can store target values with a warning threshold; the traffic light shows where a target is missed. A daily run also reports units that differ markedly from the median of the others, and the alerts can be ticked off.

The «Compliance» section checks working and rest times, minimum wages and pay equality between women and men by unit, using the same rules as in the payroll run.

  • Early warning every morning, statistically based on median and spread
  • Pay equality: median for women versus men per unit
  • Roles with location restrictions only see their own part here too
hreasy.io/timesheetsCompany overview with actual and target hours for the week and hours per project as a pie chart×
How it works

From recording to the finished report

The figures are created where the work is done. Reporting only has to bring them together.

01

Record

Hours, absences, expenses and master data are recorded day to day in their modules.

02

Combine

Reporting reads all sources with the same rules, such as the daily minutes of time tracking.

03

Drill down

Every figure can be expanded to location, team, person and day.

04

Interpret

If you wish, the AI analyses the prepared data; every figure it mentions is cross-checked.

05

Share

Export as Excel, PDF or PowerPoint, or as CSV straight by email, for example to your fiduciary.

How it connects

Everything works together

No module stands alone. What you enter here flows automatically to wherever it is needed, without entering it twice.

Time tracking & overtimeTarget, actual, overtime and excess hours, calculated with the same daily minutes as in time tracking.Holidays & absencesHolidays taken and outstanding, absence rate, days per absence type.ExpensesExpenses per person, unit and period.
Reporting
RecruitingApplications, hires and time-to-hire as key figures.Organisation chart & locationsLocations, departments and teams form the units of every breakdown.Roles, data protection & securityAnyone restricted to a location only sees that location in reporting too.
Features

What HREasy offers

Key figure catalogue

Time, absence, costs, development, recruiting and headcount, each key figure with its direction: whether more is good or bad.

Multi-year comparison

Key figures over several years side by side. HREasy only speaks of a trend from three years onwards.

Drill-down to the person

«Woraus besteht diese Zahl?» (what makes up this figure?) leads via location, department and team to the person and into their file.

Your own tiles

Under «Meine Auswertungen» (my analyses) you build tiles with an assistant, with live preview and an AI shortcut if you like.

Targets and traffic lights

Targets per unit with a warning threshold; the traffic light shows immediately where things are stuck.

Early warning

A daily run reports units with a noticeable deviation or a missed target.

Compliance check

Working and rest times, minimum wages and pay equality by unit, using the same rules as in the payroll run.

AI with figure check

Active analysis, free question and AI chart. The AI only receives the prepared dataset, and every figure in its answer is checked against the data.

Export and sending

Excel, PDF and PowerPoint with section selection, CSV by email to predefined recipients.

In detail

What you should know

The AI does not calculate, it interprets

Language models are good at wording and poor at arithmetic. That is why HREasy calculates all figures in the system and only gives the AI the finished dataset to interpret.

If the answer still mentions a figure that does not appear in the data, it is flagged or discarded. What you read is backed up.

A trend needs three years

A year with many sick days can be chance, a flu wave for example. HREasy shows changes compared with the previous year but only speaks of a trend from three years onwards.

Early warning is equally cautious: it compares a unit with the median of the others and only reports clear deviations.

Frequently asked questions

Where do the figures come from?

From the modules in which work is done anyway: time tracking, absences, expenses, personnel file, recruiting and employee development. There is no separate import.

Can I compare locations or teams?

Yes. Every key figure can be broken down by location, department, team or cost centre, and «Einheiten vergleichen» (compare units) puts two units side by side with the difference.

Which exports are available?

Key figures as Excel, PDF or PowerPoint with section selection, analyses as PowerPoint, plus CSV by email, for example to your fiduciary.

Do all users see all figures?

No. Roles restricted to a location or unit only see their own part everywhere, including alerts and targets. The server decides which master data fields a role can see.

Do employees have access to reporting?

No, reporting is reserved for administration. Employees only see their own balances in the portal.

Legal basis: Gender Equality Act Art. 3 (equal pay), Labour Act Art. 9–15a (working and rest times), Data Protection Act Art. 6 (proportionality for personal data)

More modules

People & organisationEmployees & personnel fileOne file per person: master data, every event from hiring to departure and all documents, guided by an assistant that backs every field with the CO and the CEA.People & organisationEmployment contracts & templatesHave the AI draft contracts or fill them from templates, check external contracts against the CO, Labour Act and CEA, and track the signed copy coming back in the file.People & organisationDocuments & regulationsAn archive with folders, tags, permissions and versions. The AI checks regulations against the CO and CEA, and everything HREasy creates is filed automatically.People & organisationReference lettersReference letter, interim reference and employment confirmation in minutes: truthful, benevolent, free of hidden codes, in your company's standard layout.People & organisationOrganisation chart & locationsThe organisation chart draws itself from your hierarchy: company, business units, divisions and teams with management, staff positions and contacts, searchable and printable.Time & absenceTime tracking & overtimeWorking time accurate to the minute, overtime and excess hours kept strictly apart, projects and work schedules included, checked against the Labour Act.Time & absenceHolidays & absencesHoliday requests, pro rata balances, cantonal public holidays and every type of absence in one place, with automatic effect on time balance and pay.Time & absenceSickness & accidentReport sickness and accidents digitally, upload the medical certificate, keep UVG and daily sickness benefit deadlines in view, with a direct effect on time balance and pay.Time & absenceExpensesPhotograph receipts, check them against your regulations, approve them and pass them into payroll, with VAT split, foreign currency and detection of duplicate receipts.PayrollPayrollSwiss payroll with AHV, ALV, BVG, UVG, KTG, FAK and withholding tax, built from the same data as time tracking, absences and expenses.Talent & developmentRecruitingWrite job ads with AI, pre-screen applications against each requirement, schedule interviews and keep a talent pool that complies with Swiss data protection law.Talent & developmentEmployee development & reviewsAppraisals, goals, competency profiles, performance review and assessment in one place, with the year-end result filed straight in the personnel file.AI assistantHR CopilotYour AI assistant that knows your company data, answers questions on Swiss employment law and gets things done directly in the system, from a contract draft to an absence.AI assistantLegal questions & knowledge baseAnswers on the Code of Obligations, the Labour Act and collective agreements from a curated knowledge base, with official sources, a catalogue of collective agreements and verified minimum wages.Management & operationsDashboard & set-upWhat needs your attention today: key figures, alerts and open tasks on one page, plus a guided company set-up.Management & operationsRoles, data protection & securityFour clear roles, restriction to locations, encrypted personnel data and a separate database for every company.For employeesEmployee portal & appClock in, request holidays, report sickness, photograph expense receipts, fetch payslips: employees take care of their own matters.

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